2012 Sponsors

Registration | Registration Cancellations | Payments | Abstract Submissions | General | Skiing

Registration

How do I register for the conference?
Conference registration is now open.  Please see our Registration Page for details.
When you submit the online registration form, your registration will be processed and confirmation documents will be sent to you via email.

When should I register?
Please register as soon as you are sure that you will attend the conference.  This will ensure that you will be sent all of the relevant documentation in good time, that your name will be included in the published list of participants, and that you will have a spot at the conference. Regrettably, we will have to turn people away once the conference is fully booked.  Please note, however, that you should be certain that you will attend the conference before you register.

What are the registration deadlines?
If you are planning to attend the conference as a standard delegate, then the registration deadline is January 31, 2012 and the standard registration fee is $375/delegate. However, we have a lower fee for early registration ($325/delegate before December 15, 2011).  If space is available, we will allow delegates to register right up until the start of the conference, but the “walk in” registration fee is $425/delegate). Please note that registration must be complete before your abstract submission can be considered.

I have submitted my on-line registration form via the Granlibakken Resort website. How should I expect to receive confirmation?
All registrations will be acknowledged via email, and will include a confirmation letter, an invoice/receipt for your registration fee and information about final payment details.

The conference is less than two weeks away, and I haven't received my confirmation. What should I do?
This could mean that your on-line registration submission was not successfully received or that our confirmation email did not reach you.  It is essential that you contact the immediately to check on your registration status.

Registration Cancellations

I am not certain that I can attend the conference.  Is it okay for me to register now and then cancel later or simply to fail to attend?
No. Please do not register until you are certain you can attend.   Cancellation terms and conditions apply to your registration from the moment you submit your registration form because we will then be holding your place at the conference.  Moreover, if you register and the conference becomes fully booked, you will be preventing someone else from attending the conference.  Cancelation terms are given on the Registration Page of the Granlibakken Resort website.

I have to cancel my conference registration. Can a colleague attend in my place?
This is usually okay.  However, you must inform the and in writing to cancel your reservation.  Note that the cancellation terms apply regardless of the reason for your cancellation.  You are eligible for a registration refund until January 31, 2012, and will be charged a $50 administrative fee.  No refunds will be offered after January 31, 2012.

I need to cancel, but it is too late to get a refund.  Is it okay for me to just not turn up at the conference?
We would strongly prefer that you inform the and in writing of your cancellation, regardless of whether or not you are due a refund.

Payments

When do I need to pay my registration fees?
A deposit of US $100 is due at the time of registration, and your registration fee must be paid in full by February 25, 2012.

How do I pay my registration fee?
To register, please complete the on-line registration form on the Granlibakken Resort website with your credit card details.  Confirmation of your credit card payment along with registration confirmation will be sent to you via email.

The registration form only has space for credit card details, but I don't have a credit card. Can I pay another way?
We strongly recommend that you pay by credit card if possible.  However, if this is not possible, please contact directly for alternative payment methods.

Have you received my payment?
The receipt that was sent to you via email as part of your registration confirmation should document any payment details that we received at time of registration.   It will be marked "fully paid" if full payment has been processed or be marked "Deposit Received" if we received your deposit of US $100.  Final full payment will then be due by February 25, 2012.

Will I receive a receipt when I arrive at the conference?
No, not automatically.  Your confirmation receipt will be sent to you via email.  We may be able to provide a copy of this invoice at the registration desk, but we would prefer that you use the emailed document.  If you require any further receipt documents, please contact the Conference Secretariat prior to the conference.

Abstract Submissions

Can I submit an abstract now?
Yes, we are now open for abstract submissions at: http://www.hybridmethodsconference.com/abstracts.php
The abstract submission deadline is January 31, 2012.

How do I submit an abstract?
Abstracts must be submitted online using the abstract submissions system and following the posted guidelines. Note that you must be registered for the conference for your abstract to be considered. The system is straightforward - you will fill out a web form, attach your abstract, and submit the information. Your submitted abstract will be acknowledged automatically and added to the review system. Please format your abstract exactly as recommended in the guidelines and be careful and accurate to avoid the need for revisions. You must input your email address accurately to receive your automatic receipt.

I have submitted my abstract, but have not received confirmation of receipt, what should I do?
Most importantly, do not resubmit your abstract again at this stage! There may be several reasons why you have not received your receipt. There may be an email delay, there may have been an error in your email address, or a spam filter may have blocked your conformation message. You should generally receive your conformation within two hours of submission, but please wait one day before contacting the Secretariat and checking the status of your submission. Please note that your submission is not valid until you receive the electronic confirmation. Please don't presume that we have received your abstract successfully until you have received this acknowledgement.

I submitted my abstract and received my conformation, but now I realize that I need to make a correction. Should I submit the corrected abstract again online?
No, please do not resubmit your abstract online as this will create a duplicate submission. Instead, please send an email to the Secretariat explaining the revision, and attach the revised abstract. Remember to provide your abstract reference number.

I have submitted my abstract for review and have received an electronic receipt. What happens now?
Your abstract will be reviewed by the Conference Scientific Review committee to determine whether it is acceptable for presentation, and to assign the type of presentation. This can take some time, but we will definitely contact you by March 1, 2012, and probably earlier, to tell you the details of your presentation format.
Oral and Poster Presentations

My abstract has been accepted, but I now need to withdraw it. How do I do this?
Please contact the Conference Secretariat by email as soon as possible so that we can update our records and amend the conference program.
My abstract has been accepted, but I won't be able to present it at the conference. Can it still be included in the conference abstract book?
Unfortunately, no. Only abstracts that are presented at the conference by a registered delegate will be included in the conference program and abstract book.

I submitted an abstract, but now I am unable to attend and present it at the conference. Can a co-author colleague present it on my behalf?
It will probably be possible for your co-author or colleague to present your poster or platform talk (subject to some restrictions). However, it is essential that you inform the Conference Secretariat of the situation, provide the name of the new presenting author, and inform Granlibakken Resort of the delegate change.

What size should I make my poster?
Poster boards will accomodate posters no larger than 4 feet by 4 feet (1.2 meters by 1.2 meters).

When is my oral presentation and how long should it last?
We will typically allot 15 minutes (including questions) for platform presentations that are selected from submitted abstracts. The platform program for the conference will be posted on our conference website by March 1, 2012, and will list the time and duration of each presentation.

General

I want to make sure that I am kept fully informed about this conference and sent all relevant information. What should I do?
Once you have registered for the conference, you will be on our mailing list and will receive all of the relevant mailings. If you wish to receive the mailings but are not yet ready to register, please join our mailing list by emailing us through the conference website at: http://www.hybridmethodsconference.com/elist.php. Please provide us with your full name, your institution, your mailing address, and your email address.

Are there any group travel arrangements for the conference, official air carriers or official travel agents?
No, we have found from experience that delegates prefer to make their own independent travel arrangements. Note, however, that there is an option available for ground transportation from the Reno/Tahoe Airport to the Granlibakken Resort, and details are provided on the Granlibakken Resort Registration Page. The cost is $80.00 per person (single rider) or $40.00 per person (2+ passengers) each way. 7 days prior notice and prepayment are required. Transportation cancellations or modifications received less than 24 hours prior to arrival or departure are non-refundable.

Will the conference abstracts and program be sent to me before the meeting?
No, but the conference program will be available and updated on the conference website. The conference abstract book and final printed program, together with any late news items will be available for collection at the registration desk when you arrive at the conference.

What materials will I get when I arrive at the conference?
You will receive the final printed program, the conference abstracts, and a list of participants. You will also receive a name badge at the registration desk, which we ask you to wear throughout the conference hours to maximize interactions and for security purposes.

Do I need a visa to attend the conference, and if so, can the Conference Secretariat help me with my entry visa application?
If you are unsure whether you need a visa to attend the conference, please check with your local embassy or travel agent. If you require a visa, it is essential that you begin the application process as soon as possible so that you obtain your visa in time for the conference and registration deadlines. Please note that US visa application procedures have recently become stricter and more complex, which can delay the application process.

In most cases, we can provide a standard invitation letter to assist you with your visa application, and this should be requested from the Conference Secretariat. This invitation letter will invite you to register for the conference, but will not imply that we can provide funding or act as financial guarantee for your stay in the US. Please note that you will need to submit your own visa application to the relevant authoriy and follow up accordingly and that the Secretariat cannot enter directly into correspondence with consulates.

I am unable to attend the registration session at the start of the conference. Can I still get my registration materials at a later stage?
Yes, the conference information and registration desk will be staffed throughout conference hours for queries and late registration.

Skiing

Ski Resorts Near Granlibakken (price for afternoon adult lift ticket)

Homewood Mountain Resort....(after 12:30 PM) $45
Squaw Valley USA....(after 1 PM) $64
Alpine Meadows....(after 12:30 PM) $57

Granlibakken has a small ski hill for beginners, ski lessons available, and a sledding hill. 

Ski Resort Overview
To give you an idea of each resort, Squaw Valley is the largest, most famous one of the three, with all the amenities of a big resort village.  The Olympics were hosted here in 1960.  It also has the most terrain.  Homewood is much smaller, with arguably the best views of Lake Tahoe.  Alpine is larger than Homewood, also offers beautiful views, and is a local’s favorite.
TRAIL MAPS:  Homewood, Squaw, Alpine.

Ski rentals
You can rent skis, boots and pools at the Granlibakken Ski Hut, open until 6pm.  If you rent for two days, the third day is free.  The Ski Hut also offers package deals for ski lessons, rentals and lift access.

Ski Storage
Granlibakken has a lockable closet to store your skis and boots if you would like to use this for convenience.

Sacked Lunch To Go
If you wish to have Granlibakken prepare a sacked lunch for you before you go afternoon skiing, please sign up for this the night/day beforehand on the bulletin board outside the conference meeting room.  Lunches will be available by noon.

Lift Tickets
Purchase discounted lift tickets at the table hosted by Rachel during the morning coffee breaks.  These can be charged to your room.  You can also purchase discounted lift tickets at the front desk, but please be aware that these cost slightly more, as they are discounted for the resort but not at our group rate. 

Transportation to and from the Resorts
Ski busses from Homewood, Squaw and Alpine arrive at Granlibakken every morning at 8:30 am, 8:40 am (Squaw) and 9:30 am.  The bus stop is located outside in the covered area on the lowest level of the main building, one floor beneath the hotel lobby/front desk.  

Ski shuttles leave each resort for Granlibakken at the following times:  Homewood 3:45, 4, and 4:15 pm, Squaw 4:30 pm, and Alpine 4 pm.